3 Reasons to Use Google Docs

Google Docs

Google Docs are a great way to keep your information organized and easily accessible for your colleagues and team members.  If you’ve never used Google Docs, you might be thinking, what are they and how do I use them?  We’re going to explore the basics of Google Docs and give you three reasons why Google Docs can help with your projects.

Its is Easy

One of the great things about Google is that they offer many useful tools for free.  Google Docs is no exception.  You can access Google Docs by signing in with your G Suite email and password.  If you’re unfamiliar with G Suite, it is a series of cloud based programs and software offered by Google for collaboration on projects. These are very similar to Microsoft Office, but they exist on the cloud. They can be accessed by anyone given permission which is why they are a great tool for collaboration on projects.

G Suite is used in many Universities and businesses of all sizes today. If you do not already have a G Suite account you can create one simply by signing up.  Once you are logged into this account you will be able to create and share Documents, Spread Sheets, Presentations, Forms and Pictures. 

Google Docs for Collaboration

When working on a project with two or more people Google Docs is a great way to share information and keep it up to date.  Tired of the latest draft of a word document being lost in an email or forgetting to copy someone?  Well, Google Docs is the answer.  First you will want to create a document and share it with your teammates.  Once everyone has accepted the invitation everyone will have access to the document to make changes.  You can see who made a change and at what time.  You can also chat within the document and have a record of the discussion.  This a great place for everyone to work, share their ideas and make suggestions during the project in real time and not have to wait for people to check their email.  Of course, everything done here can be exported and sent just like you would in Microsoft Office.

Google Docs for Organization

Keeping information organized is key to any successful project and Google Docs is a great way to keep all of your information in once for everyone on your team.  For example, one person can add notes from a meeting into a fold and another can add photos taken from a meeting and a third person and compile the other’s work into a PowerPoint Presentation.  This way everyone can see if there is information missing and can help each other out to complete the project as quickly and efficiently as possible.

These are just some of the ways to use Google Docs.  It is completely customizable for every situation.  If you haven’t used it before or are wanting to add to what you already know how to do, consider looking into the many resources offered in the Google Learning Center.